Data protection information for applicants

Thank you for your interest in our company and your desire to become part of our corporate family. In the following we would like to inform you about the processing of your personal data within the scope of the application procedure.

You are applying to a company in the proALPHA group. We have outsourced certain services within our group of companies, including parts of our application process. Your application will therefore be processed by the company of the proALPHA group to which you have applied and by the proALPHA GmbH.

1. Name and address of the joint controllers

The company of the proALPHA group to which you have applied

as well as the

proALPHA Group GmbH
Auf dem Immel 8
67685 Weilerbach
Fon: +49 6374 800 0
Fax: +49 6374 800 199

E-Mail: info@proalpha.com

 

are always considered as joint controllers concerning the processing of your personal data.

You can reach the data protection officer of proALPHA Group GmbH at the above address with the addition "Datenschutz" or at datenschutz@proalpha.com.

2. Definition of personal data

The term personal data within the meaning of Art. 4 para. 1 GDPR includes such information which directly or indirectly enables an inference to be drawn about an identified or identifiable natural person. An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.

3. Purpose and legal basis of the data processing

3.1. Online application via the proAlpha career site

You have the opportunity to apply for advertised positions or to send us an unsolicited application via the proAlpha Applicant Portal. In order to be able to process your application, we need to collect certain personal data, including your name, your contact details and your application documents (CV, covering letter, certificates). Mandatory information is marked accordingly, all other information is provided on a voluntary basis. You can provide us with your application documents via CP upload. All data is encrypted on the basis of the SSL procedure. Your data will not be passed on to third parties outside the proALPHA Group.

The data collection, processing and use of the applicant data to carry out the application procedure takes place on the basis of Art. 6 Para. 1 lit. b DSGVO as well as Art. 88 DSGVO in conjunction with the provisions on employee data protection applicable in your country, if applicable.

In addition, we record the channels through which applications are received by us. Via the field "How did you find us", we evaluate where advertisements can be placed in the future or our offer can be advertised more intensively. The legal basis is our legitimate interest in an optimised application process, Art. 6 para. 1 lit f DSGVO.

 

3.2. Job Alert

If you use our joint career site for your application, you have the option of being informed about new job possibilities and interesting offers via e-mail. When you use this function, we process your e-mail address as well as the data that you also voluntarily provide to us in order to send you suitable job advertisements.

The legal basis for this is your consent pursuant to Art. 6 para. 1 lit. a GDPR, which you give by using the job alert function. This consent can be withdrawn at any time by using the unsubscribe link sent in every e-mail.

 

3.3. Inclusion in the applicant pool

If you give us your consent, we will be happy to include you in our pool of applicants. In this case, we will store your consent for a further two years and contact you if we see a suitable vacancy for you within the proAlpha Group and would like to invite you for an interview. The legal basis is your consent, Art. 6 para. 1 lit a DSGVO. You can revoke your consent at any time at datenschutz@proalpha.com.

3.4. Application by means of your social media channel

On our joint careers page, you also have the option of applying using your LinkedIn- or finest jobs-profile. In doing so, your profile information and any documents stored for this purpose will be transferred directly to us by the respective provider with your consent. Please note that this establishes a connection to the servers of the respective providers. Depending on the case, these may also be located in countries outside the EU/EEA, where there may not be a level of security comparable to that in the EU. We have no influence on the processing of your data by the providers of social media platforms.

4. Erasure

If you did not give your prior explicit consent to the storage of your personal applicant data in our applicant pool as part of the application process, it will be stored for 6 months after the end of the application phase for reasons of documentation and preservation of evidence and then erased or irrevocably anonymised. In the case of your consent to the storage of your personal applicant data, we will erase your applicant data after the expiry of 2 years, unless you have given us renewed consent to the further storage of the applicant data. Something else only applies if fiscal or other legal archiving periods apply. In this case, the data concerned will not be deleted until the legal deadlines have expired. If you would like to request an erasure of your data despite your original consent to data storage, please send an e-mail to the contact details given above.

5. Security

The data you provide to us as part of the application process is protected from unauthorised access, loss or unlawful alteration by all parties involved using appropriate technical and organisational measures. We regularly review and update our security precautions to appropriately reflect the state of the art in technology. Should you apply to us by email, we expressly point out that sending unencrypted emails or email attachments is not secure.

6. Disclosure of data to third parties

Your data will not be transferred to third parties outside the lower group of companies unless we are legally obliged to do so or a legal basis permits the transfer. If, for example, external service providers (e.g. personnel consultants) are involved in the application process in individual cases, only the data that is required in the specific individual case is transmitted. Insofar as external service providers come into contact with your personal data, we have ensured through legal, technical and organisational measures as well as through their review that they comply with the provisions of the data protection laws. Insofar as these are order processors, corresponding contracts have been concluded in accordance with Art. 28 DSGVO. In the event of joint responsibility, we conclude an agreement pursuant to. Art. 26 DSGVO.

7. Your rights as a data subject

As a data subject, you have the following rights:

- Right of access by the data subject (Article 15 GDPR)
- Right to rectification (Article 16 GDPR)
- Right to restriction of processing (Article 18 GDPR)
- Right to erasure (Article 17 GDPR)
- Right to notification (Article 19 GDPR)
- Right to data portability (Article 20 GDPR)
- Right to object (Article 21 GDPR)

Pursuant to Article 21 para. 1 GDPR, you have the right to object at any time, on grounds relating to your particular situation, to the processing of personal data concerning you which is carried out on the basis of Article 6 para. 1 lit e GDPR (data processing for reasons of public interest) or on the basis of Article 6 para. 1 lit. f GDPR (data processing for the purposes of safeguarding a legitimate interest); this also applies to profiling based on this provision. In the event of your objection, we will no longer process your personal data unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing serves to assert, exercise or defend legal claims.

If we process your personal data for the purpose of direct marketing, you have the right to object at any time to the processing of personal data concerning you for the purpose of such marketing pursuant to Art. 21 para. 2 GDPR; this also applies to profiling insofar as it is associated with such direct marketing.
In the event of your objection to processing for the purpose of direct marketing, we will no longer process your personal data for these purposes.


- Withdrawal of your consent

If you have given us consent to individual processing, you have the right to withdraw your consent at any time with effect for the future without giving reasons. The withdrawal of consent does not affect the lawfulness of the processing carried out on the basis of the consent until the withdrawal. You can send the withdrawal to the contact address given above.

Exercising your rights

The parties mentioned under point 1 have agreed that the fulfillment of the data subject rights as well as the processing of corresponding requests will be carried out by proALPHA GmbH. Should you wish to assert the aforementioned rights, please contact us using the contact details provided above.

8. Changes to this information

If the purpose or the way of processing your personal data changes significantly, we will update this information in due time and inform you about the changes in due time.

 

July 2023